1 General Statement

Sustainable Merton will endeavour to ensure, so far as is reasonably practicable, the safety, health and welfare of all those involved in, or affected by, its projects and activities, whether in a voluntary or paid capacity.

In order to meet its obligations Sustainable Merton will continuously strive to

1.1 Ensure compliance with relevant health and safety legislation and guidance;

1.2 Ensure effective management of health and safety risks across all Sustainable Merton’s activities;

1.3 Provide and maintain all its tools and equipment in a sound condition;

1.4 Provide instruction, training and supervision in health and safety for all volunteers and staff;

1.5 Provide so far as reasonably practicable, welfare facilities and arrangements for volunteers and staff whilst working on Sustainable Merton projects and activities;

1.6 Maintain a pro-active approach to Health and Safety management on all projects and activities;

1.7 Maintain an accident reporting system and inform the Trustees when necessary.

Sustainable Merton recognises that certain duties apply to all those involved in its projects and activities, in the office and on project sites. These duties are to take care of their own safety and that of other staff, volunteers, users, visitors and members of the public and to co-operate with the Trustees to enable Sustainable Merton to carry out its responsibilities.

2 All staff and volunteers have a duty to:

2.1 Identify the hazards involved with activities, evaluate the risks, decide on precautions to control those risks, ensure all those involved are aware of these measures and take the requisite precautions;

2.2 Work safely, efficiently and without endangering the health and safety of themselves, their colleagues or any other person who has a right of access to the site of the activity or project;

2.3 Adhere to all safety procedures and conform to all instructions given by supervisors and managers;

2.4 Report all accidents, near misses and hazardous situations and consider the implications with the project leaders and the Trustees;

2.5 Review risk assessments at regular intervals and update them if necessary.
3 Particular management of projects working with children and young people

3.1 Sustainable Merton believes that children and young people derive a good deal of benefit from taking part in a wide range of educational and personal development activities. When engaging in activities children and young people need and want to be exposed to risk. We understand that our role is to ensure the health, safety and welfare of staff, volunteers, young people and visitors are upheld at all times.

3.2 Staff and volunteers who are in charge of young people, have the common law duty of care, which is to act as any reasonable prudent parent/carer would do in similar circumstances.

3.3 In particular they will:

• assess the risks and consider an appropriate safe supervision level for their particular group and needs;
• ensure children and young people are given adequate instruction to fully engage with, experience and enjoy a wide range of activities, without compromising safety.

4 First Aid

4.1 A First Aid box will be available on the site of, or in close proximity to, all of Sustainable Merton’s activities or projects.

4.2 A record of all first aid cases treated will be kept in the Accident Book, which will be kept with the First Aid Box.

5 Training

5.1 Sustainable Merton will ensure that new employees and volunteers receive information on health and safety as part of their induction and training where appropriate.

5.2 Project leaders will remind new employees and volunteers about their responsibilities regarding their personal health and welfare (see sections 7, 8 and 9 below).

6 General responsibilities

6.1 Sustainable Merton has a responsibility to provide a safe and healthy environment for all staff, volunteers and service users.

6.2 It is the responsibility of all staff and volunteers to ensure that all areas are kept clean and tidy, particularly in the office.

6.3 All the staff are responsible for spotting hazards or potential hazards. If a hazard is seen, it should be removed or dealt with as soon as possible, or if not, reported to the project leader.

6.4 Particular attention will be paid to hazards such as things out of reach, damaged equipment, damage to the fabric of buildings, furniture, equipment or supplies left in an inappropriate place.

6.5 In the office Sustainable Merton will ensure that:
• appropriate seating is available,
• computers screens are adjustable,
• keyboards are separate from screens,
• there is adequate workstation space,
• There is access to toilet and washing facilities.

6.6 When working in premises managed by another organisation (eg the office in Morden Hall Park which is managed by the National Trust) staff and volunteers will be made aware of the relevant health and safety procedures of that organisation.

7 Personal safety and lone working

7.1 Staff or volunteers who are working on their own should not allow access to casual visitors who have no appointment.

7.2 Up to date contact details will be obtained by the project manager for all staff and volunteers who may work on their own.

7.3 All staff and volunteers who may work on their own will be provided with the contact details of other people who may be contacted in an emergency.

7.4 Staff or volunteers who carry money for Sustainable Merton have the right to be accompanied by another person.

7.5 Staff and volunteers should not put themselves at risk on account of Sustainable Merton’s property.

7.6 All incidents of aggression or violence and any threat to personal safety should be reported to the project leader and the Trustees and recorded in the accident book.

7.7 It is responsibility of all staff and volunteers to be aware of fire hazards, to know how to call the Fire Brigade, and (when indoors) to know the location of fire exits and the assembly point.

8 Lifting and Handling

8.1 Manual lifting should be avoided where at all possible.

8.2 Staff and volunteers should not put themselves at risk by attempting to lift heavy loads which could be taken apart or divided into smaller quantities. The assistance of other staff or volunteers, should always be sought for moving large quantities or for lifting heavy and awkward loads. When lifting is done by a team, instructions should be given by one person only.

8.3 Any member of staff or volunteer feeling a strain should stop immediately and record the incident in the Accident Book.

8.4 Aids to reduce the risk of injury (e.g. trolleys) must always be used if available.

9 Health at work

9.1 All staff and volunteers who work out of doors are responsible for ensuring they have an up to date tetanus injection.

9.2 All staff and volunteers should make their colleagues and the project leader aware of any allergies or medical conditions which may require urgent treatment in the event of an accident.

10 Stress at work

10.1 Sustainable Merton will do all it can to eradicate problems relating to stress at work.

10.2 The responsibility for reducing stress at work lies both with Sustainable Merton and its staff and volunteers. Staff and volunteers should become aware of the causes of stress, and ensure that they do not work in a way which could cause them to suffer an increase in stress, nor cause an increase in stress on others.

10.3 If a member of staff or a volunteer is suffering from stress at work, they should discuss this with the project manager or the Trustees at the first opportunity. Where practicable and reasonable, Sustainable Merton will seek to provide assistance to the member of staff or volunteer.